Executive Assistant, Legal and Governance Department

Provides confidential executive support to the General Counsel, Head of Legal and Governance and departmental leadership. The role coordinates meetings and briefings, follows up decisions and milestones, prepares correspondence and minutes, manages sensitive information and inquiries, conducts research, and keeps internal and external stakeholders informed to support efficient legal and governance services.

• Coordinate meeting agendas, briefings, milestones and schedules for departmental leadership
• Prepare and coordinate meeting briefings, analyses and follow-up actions
• Support knowledge management and engagement across the Department and Secretariat
• Capture proceedings and coordinate actions arising from key internal meetings
• Research information and use computer software to maintain and manipulate data
• Provide stakeholders with timely information, reports and status updates
• Prepare correspondence and meeting minutes and handle sensitive inquiries with discretion

• Bachelor's degree in a relevant field
• Intermediate to advanced computing certification and/or relevant experience
• Proven secretarial or administrative experience in a similar legal and governance setting and multicultural environment
• Extensive practical use of MS Office and other applications
• Excellent knowledge of English and French

• Professional secretarial or administrative training
• More than five years of secretarial or administrative experience in a similar setting
• Knowledge of Global Fund organizational structures and administrative procedures

• Executive Support
• Meeting Coordination
• Briefing Preparation
• Calendar Management
• Confidential Information Handling
• Correspondence Drafting
• Minute Taking
• Administrative Research
• Stakeholder Communication

• MS Office

• Apply through the Global Fund Careers recruitment system