Senior Project Assistant

Provides project-administration and operational support for UNIDO's Syrian garment-industry recovery project in Damascus. The assistant maintains project records, correspondence, stakeholder data, inventories and budgets; organises meetings and logistics; processes procurement, travel and project transactions; and uses SAP to track project implementation, financial actions and administrative follow-up with the field team and headquarters.

• Maintain accessible hard-copy and electronic project records
• Draft correspondence and track pending actions and deadlines
• Collect and update stakeholder, counterpart and beneficiary data
• Manage office supplies, equipment, vehicles and project inventory
• Prepare procurement, travel, expenditure and visa-related requests
• Use SAP to support recruitment, training, procurement and travel actions
• Track project budget expenditure and support budget revisions
• Organise meetings, logistics, presentations, minutes and project communications

• Completed higher secondary education or equivalent
• At least eight years of experience in project administration, accounting or finance supporting managerial and professional staff
• Understanding of office procedures and practices, preferably in the UN system or a multicultural environment
• Fluency in written and spoken English and Arabic
• Only nationals or permanent residents of Syria are eligible

• Administrative, secretarial or clerical training
• Experience with SAP or a similar ERP platform for project management
• Experience evaluating needs and conditions in developing countries
• Ability to research and analyse information
• Ability to write clearly and concisely
• Ability to work effectively in multicultural teams

• Project Administration
• Office Administration
• Records Management
• Budget Monitoring
• Procurement Support
• Inventory Management
• Travel Administration
• Meeting Coordination
• Stakeholder Management
• Financial Administration

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• SAP
• SAP PPM

• Temporary appointment is limited to the specified project and carries no expectation of renewal
• Apply through UNIDO's Online Recruitment System