Field Assistant

Provides field-level administration, finance and logistics for EU4Mindanao, coordinating missions, meetings, procurement, travel and partner records while tracking budgets, payments, contracts, assets and donor documentation to keep implementation in Mindanao compliant and timely.

• Organise meetings, workshops, training, field missions and stakeholder consultations
• Arrange travel, security clearances, visas and expense reporting for staff and consultants
• Initiate and track procurement, recruitment, travel and training actions in SAP
• Maintain contracts, procurement files, activity records and project asset inventories
• Monitor expenditures, commitments, payments, advances and fund liquidation with the finance team
• Collect quotations, liaise with vendors and track delivery and payment documents
• Prepare budget revisions and financial and narrative inputs for donor reporting
• Document activities and support communication and visibility work under EU and UNIDO rules

• Philippine nationality or permanent residence
• Completed higher secondary education or equivalent
• At least eight years of relevant experience
• Experience in project administration, accounting and finance support for project implementation
• Proficiency with Microsoft Outlook, Word and Excel and internet search tools
• Experience with SAP or a similar enterprise resource planning system
• Fluency in written and spoken English
• Fluency in Tagalog

• Formal administrative, secretarial or clerical training
• Experience with UN office procedures or another multicultural working environment

• Project Administration
• Logistics Coordination
• Travel Administration
• Financial Tracking
• Payment Processing
• Procurement Support
• Records Management
• Asset Management
• Budget Support
• Donor Documentation
• Stakeholder Coordination

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• SAP
• Enterprise Resource Planning
• Internet Search Engines

• Appointment is limited to the specified project and carries no expectation of renewal
• Degree credit may reduce the experience requirement by up to four years
• Application closes at 23:59 Vienna time on 31 August 2026