Administrative Assistant

Provide administrative, human resources, budget and contract support to the UN Resident Coordinator Office in Bamako. The assistant processes personnel actions, tracks vacancies and staffing information, supports budget preparation and expenditure monitoring, coordinates travel and office services, and manages contractor invoices. The role also prepares data presentations and supports the UN Operations Management Team's secretariat functions.

• Process personnel actions and maintain vacancy records
• Provide staff advice on administrative procedures and entitlements
• Prepare budgets and monitor expenditure against approved allocations
• Coordinate travel, vendors, office services and administrative actions
• Prepare financial reports and budget performance documentation
• Administer outsourced-service contracts and contractor invoices
• Prepare data presentations and support Operations Management Team meetings

• High school diploma or equivalent
• At least seven years of administrative services, finance, accounting, audit, human resources or related experience, reduced by two years with a first-level university degree
• ERP system experience such as Umoja
• Administrative and executive support experience
• English and French at UN Level II in reading, writing, listening and speaking

• Certification in administrative services, finance, accounting, audit or human resources
• UN or similar international-organisation experience
• At least one year of data analytics experience

• Human resources administration
• Budget administration
• Contract administration
• Financial reporting
• Administrative coordination
• Data presentation

• IMIS
• Umoja
• ERP systems

• Fixed-term locally recruited General Service position with an initial one-year appointment