Senior Administrative Assistant

Provides senior administrative and operational support to WIPO executive leadership, coordinating priorities, meetings, communications, travel, stakeholder relations and office workflows. The roster builds a pipeline for roles that enable sound decisions and effective delivery of organisational priorities.

• Coordinate executive priorities, commitments and daily office operations
• Manage complex calendars, meetings, logistics, documentation and action follow-up
• Prepare and review correspondence, reports, briefings and presentations
• Liaise with internal and external stakeholders, diplomatic missions and international organisations
• Coordinate executive travel, missions, visits and events with the Travel Unit
• Support budgetary, procurement, workforce and administrative transactions and reporting
• Maintain records and information repositories while protecting sensitive information
• Improve office processes and share administrative guidance

• Completion of secondary education
• At least eight years of progressively responsible administrative, secretarial or executive-support experience
• Substantial experience supporting senior managers or executives in an international or multicultural environment
• Excellent knowledge of English or French and working knowledge of the other language
• Advanced organisational, planning, drafting and communication skills
• Ability to manage complex priorities and competing deadlines
• Proficiency with digital workplace, collaboration and AI-enabled productivity tools
• Ability to exercise sound judgement and handle sensitive information discreetly

• Executive Support
• Calendar Management
• Meeting Coordination
• Executive Correspondence
• Stakeholder Liaison
• Travel Coordination
• Budget Administration
• Records Management
• Office Management
• Process Improvement

• Digital Workplace Tools
• Collaboration Tools
• AI-enabled Productivity Tools

• The roster will be used for limited-term fixed-term appointments over the next two years
• Initial appointment is for two years and may be renewed within a five-year cumulative maximum
• General Service posts are generally locally recruited, with a limited international package potentially available
• Selection may involve additional testing, references and background checks