Administrative Assistant

UNEP seeks an Administrative Assistant for its Vienna Programme Office to manage human-resources, budget, finance and general-administration processes. The post coordinates operational services, contract administration, reporting and office support under the supervision of the Europe Office.

• Process human-resources actions, personnel records and vacancy files
• Prepare budget and financial proposals, reports and expenditure adjustments
• Coordinate administrative services, correspondence, travel and office operations
• Administer outsourced-service contracts, validate invoices and monitor payments
• Collect and analyse data for reporting, knowledge management and decision-making

• High school diploma or equivalent
• At least seven years of relevant administrative, human-resources, finance, accounting or office-support experience
• English proficiency
• Relevant training in accounting, finance or business administration

• United Nations System or similar-organisation experience
• Office automation, text-processing, spreadsheet and database experience
• Experience with an ERP system such as Umoja
• One year or more of data analytics experience

• Administrative Operations
• Human Resources Administration
• Budget Management
• Financial Reporting
• Contract Administration

• Umoja
• Office Automation Tools

• Initial appointment period: 1 year
• Locally recruited position; authorization to work at the duty station is required