Administrative Assistant

Provides broad administrative support to the UN Resident Coordinator’s Office in China, processing human-resources actions, monitoring budgets and contracts, coordinating office services and security matters, maintaining ERP records, and preparing financial, staffing and data reports for management decisions.

Department: UN Resident Coordinator’s Office in China

• Process recruitment, personnel and other human-resources actions
• Advise staff on entitlements, procedures and conditions of service
• Monitor budgets, expenditures and resource requirements
• Prepare financial, budget-performance and staffing reports
• Administer contracts, contractor invoices and payments
• Coordinate travel, events, facilities, equipment and office services
• Compile data analyses, presentations and information materials

• High school diploma or equivalent
• At least seven years of progressively responsible experience in administration, finance, accounting, audit, human resources or a related field, reduced by two years for a relevant first university degree
• Fluency at UN Level II in English and Chinese
• Authorisation to work in China because the General Service post is locally recruited

• Fixed-term locally recruited appointment initially for one year
• Extension is subject to funding, budget approval and mandate continuation