Administrative Assistant

The role provides high-level administrative, human resources, budget and finance support to UNEP's Executive Office, helping manage priorities, workflow, records, procurement and operational processes for senior management.

Department: Executive Office

• Serve as a communication link between the Executive Director’s office and staff members
• Coordinate with service units and internal team members at headquarters and in the field
• Provide administrative support for senior management priorities, workflow and confidential documentation
• Process human resources actions and advise staff on entitlements and administrative procedures
• Support budget preparation, financial monitoring, grants administration and procurement actions
• Maintain records, vacancy files, staffing data and administrative documentation
• Guide, train and supervise junior General Service staff when required
• Prepare data presentations, reports, visualisations and information materials

• High school diploma or equivalent
• Minimum of seven years of progressively responsible experience in office management, administrative services, finance/accounting, human resources management or a related area OR five years with a first-level university degree or higher
• Work experience providing high-level administrative and operational support to senior management in an international organization
• English is required

• Fixed-term limited appointment for an initial period of one year and may be subject to extension
• Renewal is contingent upon continued mandate and funding availability
• Local recruitment applies and applicants must be authorized to work at the duty station
• Selected applicants from outside the duty station are responsible for relocation expenses