Administrative Assistant

Provides executive, administrative and operational support to WIPO’s senior leadership offices, coordinating schedules, meetings, correspondence, travel, transactions and stakeholder services. The roster supplies qualified assistants who can keep priorities, information and office workflows running efficiently.

• Coordinate administrative and operational support for the Director General, a Sector Lead or designated senior managers
• Manage calendars, appointments, meeting logistics, documentation and follow-up actions
• Prepare and control correspondence, reports, presentations and confidential official documents
• Serve as a contact point for internal and external stakeholders and client requests
• Arrange travel, missions, visits and events with the Travel Unit
• Process and monitor budgetary, procurement, travel and workforce transactions
• Improve administrative processes, office practices and knowledge sharing
• Maintain accurate information flows and responsive office services

• Completed secondary education
• At least five years of relevant administrative or secretarial experience
• Excellent knowledge of English
• Working knowledge of another United Nations language
• Ability to manage multiple priorities and confidential information
• Knowledge of digital-workplace, collaboration and AI-enabled productivity tools

• Experience supporting senior managers or executives in an international or multicultural environment

• Executive Support
• Calendar Management
• Meeting Coordination
• Correspondence Management
• Document Management
• Stakeholder Coordination
• Client Service
• Travel Administration
• Event Coordination
• Budget Administration
• Procurement Administration
• Process Improvement

• Digital Workplace Tools
• Collaboration Tools
• AI-Enabled Productivity Tools

• Roster for limited-term fixed-term Administrative Assistant positions
• Roster may be used for two years
• Initial appointment is two years with a maximum cumulative term of five years
• General Service posts are generally locally recruited, with a limited international package potentially available
• Applications close at 23:59 in the applicant’s local time zone