Administrative Assistant

Supports planning and administration across CERN’s Accelerator Systems Department. The assistant coordinates services, workforce and personnel processes, maintains budget and planning data, prepares management reports, manages information systems, supports managers confidentially and improves workflows.

Department: Accelerator Systems Department

• Coordinate departmental administrative services and procedural compliance
• Support workforce planning and personnel administration
• Manage contracts, arrivals, departures and travel processes
• Maintain planning, personnel and budget information
• Prepare reports, analyses and management information
• Manage departmental documentation and planning systems
• Provide proactive confidential support to managers and colleagues
• Improve administrative processes and team service continuity

• Higher administrative diploma or equivalent relevant experience in administration or a related field
• Proven administrative experience in a team
• Experience supporting planning, budgeting or resource management
• Advanced Microsoft Excel and office-software skills
• Spoken and written English or French
• Nationality of a CERN Member or Associate Member State
• No previous CERN staff contract

• Sixty-month contract with an ideal start date of 1 February 2027
• Hybrid working arrangement
• Minimum net entry salary is CHF 5,929 per month
• Application requires a CV in English or French