Administrative Assistant

Runs front-office and administrative support for the Director of Mission Support, coordinating human resources, budgets, correspondence, travel and high-level engagements. The role links mission-support units, supervises staff and keeps sensitive requests, records, resources and decisions moving across UNSOH operations.

Department: Office of the Director of Mission Support

• Coordinate recruitment, staffing, appraisal, classification and personnel administration
• Monitor staffing tables and advise personnel on conditions of service and entitlements
• Prepare budgets, financial reports and resource reallocations
• Manage the Director’s calendar, correspondence and high-level engagements
• Coordinate official travel, visas, security clearances and briefing materials
• Consolidate submissions from mission-support units and track decisions
• Maintain confidential records and supervise administrative staff
• Organise seminars, conferences, payments and office-support requirements

• High school diploma or equivalent
• At least eight years of progressively responsible experience in administration, finance, accounting, human resources, audit or a related field, including three years at supervisory level
• Previous front-office experience supporting a senior United Nations official
• UN field mission, UN agency or international field experience
• English and Spanish at UN Level II across reading, writing, listening and speaking
• Existing placement on a pre-approved roster for similar functions at the same level

• Recruit-from-roster opening restricted to eligible pre-approved roster members
• Appointment depends on 2026–2027 budget approval and position availability
• Field Service nationality restrictions apply