Senior Executive Assistant to the Chief of Mission

IOM Venezuela seeks a Senior Executive Assistant to manage and monitor the Chief of Mission's office function. The role handles confidential correspondence, travel, briefings, meetings and protocol arrangements; maintains partner records; supports mission visits and events; and provides procedural, administrative and protocol guidance while coordinating with internal and external stakeholders.

• Manage confidential correspondence and documentation for the Chief of Mission
• Provide procedural and administrative guidance for office operations
• Coordinate travel itineraries, clearances, visas, claims and logistics
• Prepare briefing notes and background documents for meetings and official travel
• Organise meetings and follow up on action points
• Maintain records of senior-level partner engagements
• Manage the Chief of Mission's calendar, appointments and visits
• Coordinate protocol arrangements and mission events
• Supervise office support staff and improve administrative workflows

• High school diploma with seven years of relevant experience or a bachelor's degree in international relations, business administration, public relations or a related field with five years of relevant experience
• High-level interpersonal communication and negotiation skills
• Ability to write clearly and effectively for the intended audience
• Ability to work effectively with colleagues from varied cultures and professional backgrounds
• Fluency in English and Spanish

• Courses on etiquette and protocol
• Prior work experience with international humanitarian organizations, non-government or government institutions in a multicultural setting

• Executive Support
• Protocol Coordination
• Travel Coordination
• Correspondence Management
• Meeting Coordination
• Confidentiality

• Microsoft Office