Administrative Assistant

IOM seeks an Administrative Assistant to provide confidential executive, administrative and logistics support to the Chief of Mission in Tegucigalpa. The role manages appointments, correspondence, meeting and travel arrangements, and office records, while using financial, travel and human-resources systems to process administrative actions. It also prepares documents, reports, spreadsheets and.

• Arrange appointments, receive visitors and screen calls for the Chief of Mission
• Provide administrative and logistics support to meetings, committees and conferences
• Review, distribute and follow up on incoming correspondence and pending actions
• Prepare complex documents and reports and proofread texts for accuracy and style
• Process administrative tasks through financial, travel and human-resources systems
• Make travel arrangements and prepare travel authorisations and claims

• High school diploma with four years of relevant experience or a Bachelor’s degree with two years of experience
• Fluency in Spanish and working knowledge of English
• Experience providing executive or administrative support to senior managers
• Proficiency in Microsoft Office applications

• Experience with international humanitarian, non-governmental or government organisations

• Executive Support
• Office Administration
• Travel Coordination
• Correspondence Management
• Document Preparation
• Records Management

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook