Administrative Assistant

UN Women seeks a Fijian Administrative Assistant in Suva to support the Fiji Office. The assistant will manage reception, travel, logistics, procurement and supplier registration; maintain files, assets and office supplies; support recruitment and leave records; arrange meetings and workshops; and use Quantum, SharePoint and related systems to deliver confidential administrative services.

• Manage reception, calls, visitors and front-office records
• Support travel, visa, shipment, customs and conference logistics
• Maintain files, assets, supplies and confidential materials
• Register suppliers and prepare requisitions in Quantum
• Support procurement documentation, quotations and vendor approvals
• Assist recruitment, absence records and leave plans
• Coordinate appointments, meetings, training and learning events

• Completion of secondary education
• At least four years of experience in administration, procurement, human resources or logistics support
• Experience with reception duties and office administration
• Experience in procurement support and vendor registration in ERP systems
• Fluency in written and spoken English
• Fijian nationality

• Bachelor's degree in business administration or related fields
• Experience in multicultural environments and liaison with external stakeholders
• Knowledge of Fiji and the Pacific

• Office administration
• Procurement support
• Travel coordination
• Records management
• Front-office support
• Confidentiality

• Quantum
• SharePoint
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Global Service Tracker

• Fixed-term appointment open to Fiji nationals only