Administrative AssistantNew

The Administrative Assistant supports the OSCE Support Programme for Ukraine's economic and environmental project on Dniester River basin management. Based in Kyiv, the role manages correspondence, schedules, project records and administrative workflows, supports consultant recruitment, procurement, travel and event arrangements, and maintains accurate information systems for project delivery.

• Screen correspondence, track pending matters and draft routine replies
• Manage telephone, visitor and information requests
• Draft and proofread project correspondence, terms of reference and background notes
• Retrieve administrative information from SAP modules
• Initiate recruitment, procurement, payment and travel actions in ERP
• Arrange meetings, events, travel documents and IT equipment
• Maintain paper and electronic filing systems and databases

• Completed secondary education with specialised office-administration, protocol or records-management training
• At least four years of office-administration experience or degree-based alternatives
• Professional fluency in English and Ukrainian
• Practical experience using Microsoft applications

• Experience in a multicultural environment
• Experience with ERP software

• Office administration
• Project administration
• Records management
• Correspondence drafting
• ERP administration
• Event logistics

• SAP
• ERP
• Microsoft Office

• Open only to nationals of OSCE participating States