Administrative Assistant

Provides administrative, logistical and financial support to ICRC's communication, legal, weapon-contamination and armed-forces teams in Kyiv. The role coordinates events and travel, prepares correspondence and presentations, manages records, petty cash and expenditure tracking, supports procurement and publication workflows, and keeps enterprise planning and reporting information accurate and accessible.

• Support administrative, logistics and procurement procedures across four technical teams
• Maintain monthly fund forecasts and follow up enterprise planning information
• Organize seminars, training sessions and workshops with travel and accommodation arrangements
• Prepare meeting rooms, materials and technical facilities for presentations and conference calls
• Draft correspondence, presentations, meeting minutes and monitoring documents
• Maintain records, contact lists, stationery stocks and information-management compliance
• Support production and distribution of publications and audiovisual products
• Manage petty cash and track budget expenditure under ICRC procedures

• Ukrainian citizenship or a permanent residence permit in Ukraine
• High school diploma or equivalent education or training
• At least five years of experience in a secretarial or administrative role
• Professional written and spoken fluency in English and Ukrainian
• Proficiency in computer skills and relevant software applications
• Ability to organize and prioritize multiple tasks
• Ability to manage projects and staff

• Administrative Support
• Event Coordination
• Travel Coordination
• Document Management
• Information Management
• Budget Tracking
• Petty Cash Management
• Procurement Support
• Inventory Management
• Correspondence Drafting

• JDE
• Collective Demand Planning

• Employment is under Ukrainian labour law with flexible working arrangements
• Benefits include medical insurance for the employee and dependent family members
• The role includes 20 days of annual paid leave
• Applications require the compulsory ICRC form through the HRspace recruitment module
• The expected start date is as soon as possible