Administrative Assistant

Manage administration for the Micronesia Resident Coordinator Office across human resources, budgets, finance, contracts and operations. The assistant processes personnel actions and invoices, monitors staffing and expenditure, prepares reports, coordinates office services and supports the Operations Management Team.

• Process recruitment, personnel actions, entitlements and staff administration
• Maintain vacancy and staffing records and prepare workforce statistics
• Consolidate budgets and monitor expenditures and performance
• Prepare financial and administrative reports and correspondence
• Coordinate travel, vendors, events, facilities and office technology
• Collect and analyse data for presentations and management decisions
• Administer external service contracts and audit supplier invoices
• Serve as secretariat for the UN Operations Management Team

• High school diploma or equivalent
• At least seven years of relevant administrative, finance, accounting, audit or human-resources experience, reduced to five years with a first university degree
• English at United Nations Level II
• Work authorisation in Micronesia

• Certification in administration, finance, accounting, audit or human resources
• ERP experience such as Umoja
• United Nations or international-organization experience
• At least one year of data-analytics experience

• United Nations administration
• Human-resources processing
• Budget monitoring and financial reporting
• Contract and vendor administration
• Data analysis and presentation
• Office operations and event coordination
• Staff guidance and training

• Umoja
• IMIS
• Enterprise resource planning systems

• Locally recruited fixed-term position
• Applicants must be authorised to work in the duty station