Administrative Assistant

Provides administrative and operational support to the Director of Administration in the Department of Operational Support. The role coordinates personnel and budget actions, manages the Director’s calendar and correspondence, links service units across the Division, supports data collection and visualisation, and helps maintain delivery of divisional activities and office operations.

• Process human-resources actions for the Office of the Director
• Prepare statistical data and charts for administrative management
• Support financial and human-resources proposals and budget reports
• Provide comprehensive administrative support to the Director
• Maintain the Director’s calendar and coordinate meetings and competing priorities
• Coordinate service units across the Division to resolve cross-cutting operational issues
• Support data collection, analysis, presentations and dashboards
• Guide and supervise junior General Service staff when required

• High school diploma or equivalent
• At least seven years of experience in administrative services, finance, accounting, audit, human resources or a related area
• Experience providing direct support to a senior management official including schedule coordination, correspondence and sensitive information
• Experience coordinating cross-cutting initiatives involving multiple stakeholders
• English
• Authorisation to work for the United Nations in the duty station

• Experience working effectively in a fast-paced environment with competing priorities
• Experience in data analytics or a related area

• Executive Support
• Calendar Management
• Budget Coordination
• Human Resources Administration
• Workflow Coordination
• Data Visualisation
• Records Management
• Stakeholder Coordination

• Dashboards

• Position is locally recruited and selected external applicants bear relocation costs
• Appointment and renewal are subject to post or funding availability, budget approval and mandate extension