Administrative Assistant (Donor Relations)

Supports UNMAS’s donor-relations team in New York with trust-fund administration. The assistant tracks agreements and budgets in Umoja, analyses financial data and reporting, supports budget and fund-management processes, maintains compliance records, coordinates with headquarters and field colleagues, and provides back-up support for travel, human-resources actions, events and operations.

• Monitor donor contributions and instalment payments through Umoja
• Track agreements proposals and annual voluntary-fund contributions
• Review funding transactions against approved budgets and verify data
• Support budget-performance submissions and trust-fund financial backstopping
• Prepare financial analysis tables and reporting notifications
• Process administrative and human-resources actions as back-up support

• High school diploma or equivalent
• At least five years of experience in finance, budget, accounting, administrative services or a related area
• Experience working with an Enterprise Resource Planning system
• Experience using Excel spreadsheets and word-processing applications
• Experience conducting qualitative and quantitative analysis and reporting from large data sets
• English is required
• Authorization to work for the United Nations in the duty station

• Experience managing trust funds and implementing partners
• Experience with results-based budgeting
• Experience with UN financial and staff regulations

• Donor Relations
• Trust Fund Management
• Financial Tracking
• Budget Administration
• ERP Systems
• Data Analysis

• Umoja
• Excel
• Enterprise Resource Planning systems