Administrative Assistant, DCP/OANew

The ITC Administrative Assistant supports the Africa Regional Director for EAC in Nairobi with office administration, human resources, budgets and contracts. The role manages schedules, correspondence, travel and records; coordinates meetings and events; maintains HR and staffing data; monitors expenditure through UMOJA; prepares finance reports; and processes invoices and access permissions.

• Provide office-management and administrative support to the ITC Africa Regional Director responsible for EAC
• Maintain liaison with regional-office and other-unit teams and monitor schedules for office outputs and tasks
• Prepare correspondence, background materials, data presentations, reports, meeting minutes and follow-up actions
• Manage calendars, staff travel arrangements, records and administrative systems for the regional office
• Process and monitor human-resources actions, time and attendance, performance records, entitlements and staffing tables
• Monitor expenditure and allotments through UMOJA, support budget reviews and prepare standard financial reports
• Administer contracts, audit contractor invoices, process payments and prepare official permissions and access forms

• High school diploma or equivalent
• Five years of experience in administrative services, finance, accounting, audit, human resources or a related area, reduced to three years with a university degree
• English at UN Level III in reading, writing, listening and speaking
• Open only to Kenyan nationals currently residing near Nairobi
• Applicants must be authorized to work for the United Nations in the duty station

• Qualification in administration, finance or accounting
• Three years supporting senior leadership
• Two years of programme or project administration or technical cooperation
• One year or more of data analytics experience
• Experience using an ERP system
• Experience in a regional or international organization
• Experience supporting events, meetings and stakeholder engagements
• Experience drafting corporate documents

• Office Management
• Human Resources Administration
• Budget Monitoring
• Contract Administration
• UMOJA
• Financial Reporting
• Travel Administration

• UMOJA
• ERP Systems

• Fixed-term appointment for an initial period of one year
• No relocation assistance is provided for General Service posts
• Use of AI at any stage of the recruitment process is prohibited