Administrative Officer (Special Assistant)

This P-4 Special Assistant in New York supports the Director of DOS’s Division of Administration, which provides administrative and facility services at UN Headquarters. The role leads human-resources, budget and management actions; manages senior engagements; advises on OneEO policy; oversees support services and staff; and uses data visualisation to inform executive planning and decisions.

• Coordinate recruitment, placement, performance appraisal, job-classification, separation and training actions under UN rules and procedures
• Lead preparation and implementation of work programmes and budgets, monitor allocations and recommend corrective measures
• Manage senior-official engagements and secure timely substantive and administrative support for internal and external interactions
• Implement and monitor procurement, travel, communications, engineering, information-technology and local-utility support services
• Advise the Director on OneEO management and Secretariat policies and prepare complex reports for senior-official review
• Analyse data and present graphs, charts, tables and reports to support management planning and decision-making

• Advanced degree in business or public administration, finance, accounting, law or a related area, or a first-level degree with qualifying experience
• At least seven years of progressively responsible administration, management, executive-support and coordination experience in an international organisation
• Experience providing substantive and strategic advisory support to senior officials on sensitive and politically complex matters
• Experience liaising with UN Secretariat entities or a similar international organisation and external stakeholders
• Experience managing workflow systems, monitoring tools and cross-division coordination
• Experience supporting senior management front-office operations
• English at UN Language Framework Level II

• Completion of data analytics, business analytics or data science programmes
• Experience overseeing human-resources processes in the UN or a similar international organisation
• At least two years of data-analytics experience

• Executive advisory support
• Human-resources administration
• Budget monitoring and reporting
• Senior stakeholder management
• Data visualisation and analysis

• Workflow systems
• Monitoring tools
• Data visualisation methods

• Position funded through extra-budgetary funds