Assistant, Administration

Supports the IFRC Finance and Administration team’s digital transformation by converting physical archives into secure, traceable electronic records. The role maintains filing inventories, verifies document quality and supports compliant retention, retrieval and disposal processes so that finance, administration and audit users can access reliable daily records.

• Prepare, scan, index and upload physical files using approved filing structures and naming conventions
• Maintain physical and digital archive inventories and tracking registers
• Conduct first-level quality checks on scanned files for completeness, legibility, naming and indexing
• Ensure traceability between physical files and corresponding digital records
• Identify records for disposal under the Records Retention Schedule and support the approved process
• Retrieve, track and return files requested by authorised finance, administration or audit users

• Diploma or degree in Administration, Records Management, Information Management or a related field
• At least one year of relevant experience in filing, records management, administration or data entry
• Computer skills including Microsoft Office
• Attention to detail, accuracy, organisation and confidentiality

• Experience in scanning, electronic filing or SharePoint

• Records Management
• Digital Archiving
• Document Indexing
• Data Entry
• Quality Control
• Confidentiality
• Digital Literacy

• Microsoft Office