Administrative Assistant

Provides confidential occupational-health administration for IOM staff in Manila. The Assistant validates and records sick leave, monitors prolonged cases, maintains secure medical files, coordinates with HR and insurance counterparts, produces reports, and ensures sensitive medical information is handled accurately under organisational policy and privacy safeguards.

• Validate certified sick leaves in PRISM
• Monitor prolonged sick-leave cases and required documentation
• Coordinate approved leave records with HR and insurance units
• Maintain secure occupational-health medical files
• Generate sick-leave statistics and year-end reports
• Provide administrative guidance to staff on medical procedures

• University degree in nursing or a related field with 3 years of relevant experience, or secondary education with 5 years of relevant experience
• Relevant administrative and medical-administration experience
• High computer literacy

• Nursing-board certification
• Experience with HR IT systems

• Medical Administration
• Sick Leave Management
• Records Management
• Data Reporting
• Confidentiality Management
• Human Resources Coordination

• PRISM