Administrative Assistant

Provides administrative, human-resources, finance and contract-management support to the UN Resident Coordinator's Office in Côte d'Ivoire. The role processes personnel and budget actions, coordinates common-services and premises work, manages records and vendor payments, and supplies data, reports and operational follow-up for the country's UN development-system coordination.

• Process and follow up human-resources actions including recruitment, placement, promotion, appraisal, classification and staff separation
• Provide staff advice on entitlements, administrative procedures and conditions of service
• Prepare and review financial and human-resources proposals, budget submissions and performance reports
• Monitor expenditure against approved budgets and prepare adjustments and financial reports
• Coordinate administrative support and agreed-action follow-up for the Operations Management Team
• Maintain records for common operational services and consolidate service-delivery information
• Administer outsourced-service contracts, audit invoices and process contractor payments
• Prepare UN forms and permissions and support office technology, travel, seminars, conferences and translations

• Completion of high school diploma or equivalent
• At least seven years of progressively responsible experience in administrative services, finance, accounting, audit, human resources or a related area
• French and English at UN Level III in reading, writing, listening and speaking

• Experience with an Enterprise Resources Planning system such as Umoja or similar
• Experience with the United Nations or a similar international organisation
• One year or more of experience in data analytics or a related area

• Human Resources Administration
• Budget Management
• Financial Reporting
• Contract Administration
• Administrative Coordination
• Data Analysis
• Vendor Payment Processing

• IMIS
• Umoja

• Fixed-term local position with an initial one-year appointment, subject to funding, budget approval or mandate extension