Executive AssistantNew

Ensures the Resident Coordinator’s front office in Colombo operates smoothly and on schedule. The post manages executive calendars, protocol, correspondence, travel and meeting support while coordinating information flow and deadlines. It also supports office administration, high-level events, data presentations and liaison with UN entities, diplomatic partners and Sri Lankan authorities.

• Maintain the Resident Coordinator’s calendar, appointments and representation schedule
• Prepare briefing materials and coordinate correspondence for executive action
• Draft letters, memorandums, notes verbales and meeting minutes
• Manage travel requests, bookings, logistics information and travel claims
• Coordinate protocol matters and liaison with the Ministry of Foreign Affairs
• Maintain confidential filing systems and screen incoming correspondence
• Support high-level events, coordination meetings and incoming missions

• High school diploma or equivalent
• At least seven years of experience in administrative support, coordination, logistics or front-office functions, reduced by two years with a first-level university degree
• English proficiency
• Authorisation to work for the United Nations in the Colombo duty station

• Bachelor’s or advanced degree in business administration, office management, communication or a related field
• Experience supporting senior officials or executive offices
• Experience organising high-level meetings, missions or events
• Experience with the UN, an international organisation, diplomatic mission or government institution
• Experience in data analytics

• Executive Support
• Calendar Management
• Protocol Coordination
• Travel Coordination
• Correspondence Drafting
• Office Administration
• Meeting Coordination
• Records Management

• Microsoft Teams
• SharePoint

• Temporary Job Opening for three months with no expectation of renewal
• Locally recruited staff selected from outside Colombo bear relocation expenses