Executive SecretaryNew

UNFPA seeks an Executive Secretary in Malabo to provide confidential executive, administrative and secretarial support to the Representative's Office. The G-5 role manages correspondence, schedules and protocol; coordinates meetings, records and travel; and supports annual work planning, office administration and communication with internal and external counterparts.

• Manage communication flow between the Representative's Office, country office, headquarters and external counterparts
• Register incoming documents and ensure outgoing correspondence complies with UNFPA procedures
• Draft correspondence, letters and memoranda and quality-control outgoing documents
• Manage the Representative's schedule, meetings and follow-up actions
• Prepare briefing materials and logistical arrangements for meetings and missions
• Maintain filing, tracking, attendance and leave-record systems

• Completion of secondary education
• At least 5 years of specialised administrative support experience for a senior executive
• Fluency in Spanish and English
• Proficiency in Word, Excel and PowerPoint

• First-level university degree
• Experience in research support and data management
• Previous United Nations experience and knowledge of diplomatic protocols
• Knowledge of French

• Executive support
• Office administration
• Protocol management
• Information management
• Meeting coordination
• Travel coordination

• Word
• Excel
• PowerPoint