Regional Bureau Secretary

Provides secretarial, administrative and correspondence support to the Regional Bureau in Abidjan. The role manages office follow-up, documentation, liaison and personnel administration so bureau staff can carry out regional activities efficiently.

• Provide secretarial and administrative support to the Head of Regional Bureau and bureau officers
• Prepare, verify and follow up correspondence and documentation for the bureau
• Ensure bureau requests are complete, comprehensive and presented clearly
• Implement administrative directives and suggest improvements to administrative procedures
• Liaise with National Central Bureaus, regional bureaus and external organisations for information and documentation
• Maintain local contacts with government departments for personnel procedures such as visas and resident permits
• Assist newly arrived personnel with installation, orientation and personnel documentation

• At least two years of bilingual secretarial education from a university or equivalent training
• At least two years of experience in a secretarial post or equivalent experience beneficial to the position
• Professional fluency in English
• Solid computer knowledge with excellent command of Office Suite and Internet

• Trilingual secretarial qualification is an asset
• Similar experience in another national or international organisation would be beneficial
• High availability may be required for overtime or work outside normal hours

• Secretarial Support
• Administrative Support
• Correspondence Management
• Document Verification
• Office Coordination
• Personnel Administration
• External Liaison
• Record Follow-Up
• Office Suite
• Internet Research

• Office Suite
• Internet

• Secondment role
• Deadline passed before current date 2026-07-06