Secretarial Assistant

Provides senior secretarial and office-management support to the Director of UNESCO's Regional Office in the Pacific. The post coordinates executive schedules, high-level meetings and correspondence; manages information, records and office systems; and oversees support staff so that administrative workflows, reporting and services run reliably across the office.

• Manage appointment requests, the supervisor's calendar, schedules and visitors
• Respond to sensitive, confidential and technical queries and correspondence
• Coordinate secretarial support for high-level meetings, training and special projects
• Prepare meeting minutes and monitor follow-up activities
• Manage incoming correspondence, draft technical responses and quality-control outgoing documents
• Coordinate administrative work with other units and orient new support staff
• Research and organise background materials for reports, briefs and speeches
• Maintain filing systems, knowledge-management tools, databases and the office website

• Completed secondary, technical diploma and/or vocational school
• At least 5 years of relevant administrative, secretarial support and/or closely related work experience
• Experience of agenda management and logistics
• Experience preparing reports, briefs and speeches and managing files
• Excellent spoken and written English
• Entitlement to work in Samoa

• Experience within a UN agency or other international organisation
• Experience in administrative and secretarial support
• Knowledge of French
• Knowledge of Arabic, Chinese, Russian and/or Spanish

• Executive Support
• Calendar Management
• Meeting Coordination
• Correspondence Management
• Information Management
• Records Management
• Office Administration
• Report Preparation

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Database Packages

• Fixed-term contract for 2 years, renewable
• Approximate starting annual salary: TALA 31,457
• Apply through the UNESCO careers website