Administrative Assistant

Provides administrative, coordination and operational support across Private Fundraising and Partnerships teams, enabling daily operations and timely follow-up. The post organizes meetings, travel, budgets, procurement, records and information flows, supports knowledge management and stakeholder communication, and helps senior managers maintain continuity amid competing priorities.

• Coordinate internal and external meetings, calendars and travel arrangements
• Track partnership-related actions and approvals
• Prepare documentation and presentations
• Support budget and procurement processes
• Maintain records and filing systems
• Facilitate communication among UNICEF colleagues, National Committees, Country Offices and corporate partners

• Completion of secondary education, preferably supplemented by a technical or university course related to the field of work
• At least five years of relevant experience in administration, administrative support, office management, budget management, procurement, travel coordination, event management, project coordination, records management, calendar management or invoice processing
• Budget-management experience
• Experience facilitating travel arrangements and itineraries
• Experience planning and coordinating events, conferences, workshops or large meetings
• Experience managing correspondence, records or documentation
• Proficiency in English
• Open to EU citizens or holders of a valid Italian work permit

• Knowledge of another official UN language or a local language
• Experience using VISION ERP or a similar enterprise resource planning or budget-management system
• Experience with travel-management or procurement systems
• Familiarity with data protection and confidentiality
• Relevant country-level experience in development, fragile settings or humanitarian contexts

• Administrative support
• Calendar management
• Travel coordination
• Budget management
• Records management
• Stakeholder coordination

• VISION ERP