Executive Associate

Provides executive, operational and administrative support to UNICEF’s Evaluation Office in Rome, helping the Director sustain a responsive evaluation function. The role manages communications, calendars, travel, documentation, logistics, budgets and procurement processes, follows up sensitive requests and deadlines, and maintains records that enable effective office and programme operations.

• Manage the supervisor’s correspondence, emails and telephone calls
• Communicate sensitive information and coordinate responses to sensitive inquiries
• Maintain the calendar and arrange meetings and official travel
• Prepare briefing materials and review documents for signature
• Arrange logistics for capacity-development activities and conferences
• Monitor budgets, expenditures and funding utilization
• Process grants and support procurement, consultant contracts and vendor records

• Completion of secondary education
• At least six years of relevant administrative, executive-support or clerical experience
• Proficient knowledge of English
• Italian citizenship, EU or Schengen nationality, or a valid Italian work permit held at application

• Previous experience in UN or UNICEF
• Knowledge of UNICEF’s organizational structure and administrative policies
• Experience supporting senior officials or front-office work
• Education or experience in programme planning, monitoring or evaluation
• SharePoint proficiency
• Country-level experience in development, fragile settings or humanitarian contexts

• Executive Support
• Administrative Operations
• Budget Monitoring
• Procurement Support
• Travel Coordination
• Document Management
• Confidentiality
• Microsoft Office

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• VISION
• SharePoint