Executive Assistant

Ensures the Resident Coordinator Front Office in Kathmandu operates by managing the executive calendar, protocol, meetings, travel and information flow. The assistant prepares briefings and correspondence, coordinates high-level events, maintains records and contact lists, follows commitments, and provides administrative, human-resources and data-support cover for the office.

• Maintain the Resident Coordinator calendar, representation schedule, appointments and meetings
• Coordinate briefing materials, correspondence and documents for the Resident Coordinator
• Draft notes, meeting minutes and Note Verbales and translate official correspondence
• Manage travel requests, flight bookings, logistics, trip reports and travel claims
• Maintain confidential filing systems, contact lists and incoming correspondence
• Support UNCT meetings, official events and follow-up on commitments and reports
• Provide administrative cover including contracts, budget, finance and human-resources tasks

• High school diploma or equivalent
• At least seven years of experience in administrative support, coordination, logistics or front-office functions
• English is required
• Nepali is required
• Authorization to work for the United Nations in the Kathmandu duty station

• Experience supporting senior officials or executive offices including protocol arrangements
• Experience organizing meetings, missions and high-level events
• Experience with the United Nations, an international organization, diplomatic mission or government institution
• Experience in data analytics or a related area

• Executive Support
• Protocol Coordination
• Calendar Management
• Travel Coordination
• Briefing Preparation
• Confidential Information Handling
• Office Administration

• Microsoft 365
• Teams
• Outlook
• Excel
• PowerPoint
• SharePoint

• Fixed-term appointment for an initial period of one year, subject to funding and mandate extension