Administrative Assistant

Provides human-resources, budget, finance and contract support to the Resident Coordinator Office in Santo Domingo. The assistant processes personnel actions and reports, monitors expenditures and staffing data, coordinates service units, manages records and vendors, supports office operations, and provides data, visualizations and security-focal-point assistance for management decisions.

• Process and follow up human-resources actions including recruitment, placement, appraisal and separation
• Advise staff on entitlements, administrative procedures and conditions of service
• Maintain vacancy files, process personnel actions and monitor staffing data
• Prepare financial and human-resources proposals, budgets and performance reports
• Monitor expenditures, analyse budget variances and prepare adjustments
• Coordinate administrative matters with headquarters and field service units
• Administer outsourced-service contracts, audit invoices and monitor contractor payments
• Prepare administrative forms, permits and access documentation
• Collect and analyse data and prepare reports, presentations and visualizations
• Serve as security focal point and support Security Cell and Security Management Team activities

• High school diploma or equivalent
• At least seven years of progressively responsible experience in administrative services, finance, accounting, audit, human resources or a related area
• English is required
• Spanish is required
• Authorization to work for the United Nations in the Santo Domingo duty station

• Additional certification in administrative services, finance, accounting, audit or human resources
• Experience with an Enterprise Resource Planning system such as Umoja
• Experience with the United Nations or a similar international organization
• Experience in data analytics or a related area

• Human Resources Administration
• Budget Management
• Financial Reporting
• Contract Administration
• Data Analysis
• Office Administration
• Vendor Management

• IMIS
• Enterprise Resource Planning system

• Fixed-term local appointment for an initial period of one year, subject to funding and mandate extension