Mentorat pour les Stagiaires – Assistante à la Représentation

This UNV online mentoring assignment supports UNFPA Burundi interns in representation and executive-office assistance. The mentor develops practical capability in confidential administrative support, records management, agenda and meeting coordination, travel arrangements, correspondence, communication, and preparation of notes and reports for the Resident Representative's office.

• Support the Representative's personal assistant with confidential office and secretarial work
• Organise and maintain physical and electronic filing systems
• Support management of the Representative's agenda, appointments, meetings and meeting records
• Help plan travel and prepare materials for appointments, meetings and missions
• Prepare correspondence, directives and comments for the Resident Representative's signature and follow-up
• Support mission arrangements including flight and hotel reservations
• Receive, classify and archive documents and support internal and external communications
• Contribute to notes, reports and meeting minutes

• Master's or bachelor's degree in administration, human resources or a related field
• Fluent written and spoken French, English and Kirundi
• Basic knowledge of administration and project management
• Computer skills including Word, Excel, PowerPoint and social media

• Executive Assistance
• Records Management
• Calendar Management
• Meeting Coordination
• Travel Coordination
• Correspondence
• Office Administration
• Report Writing

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Social Media

• Volunteer assignment via UNV