Executive AssistantNew

Ensures the Resident Coordinator Front Office in Djibouti operates efficiently and confidentially. The Executive Assistant manages the Coordinator’s schedule, briefings, travel, correspondence and information flow; supports events and UN coordination meetings; tracks commitments and reports; and provides administrative, finance and data-support services across the Resident Coordinator Office.

• Manage the Resident Coordinator calendar, appointments, meetings and representation schedule
• Coordinate briefing materials, correspondence and documents for the Resident Coordinator
• Draft official correspondence, notes to file, minutes and Note Verbales
• Manage travel, mission logistics, travel requests and claims
• Maintain high-level partner, UN agency and diplomatic contact lists
• Maintain confidential files and screen calls and correspondence
• Support UN coordination meetings, official events and deadline follow-up
• Provide administrative support on contracts, budgets, finance and human resources

• High school diploma or equivalent
• Minimum 7 years of executive, administrative, coordination or operational support experience, reduced to 5 years with a first-level degree
• Relevant experience within the UN system, government, international organizations, academic or research institutions, or comparable settings
• Demonstrated experience coordinating schedules, briefing materials, information flows and leadership decision-making
• English and French proficiency
• Authorization to work for the United Nations in the duty station

• Degree in business administration, office management, communication or a related field
• Data-analytics experience
• Umoja experience

• Executive support
• Calendar management
• Protocol
• Briefing preparation
• Travel management
• Information management
• Event coordination
• Data analysis

• MS Teams
• SharePoint
• Umoja