Administrative Assistant

Provides administrative and office support for the Caracas operation by drafting correspondence, managing calls and enquiries, and maintaining files and reference systems. The role processes data and transactions in corporate systems, coordinates meetings and travel arrangements, and ensures office supplies and equipment are available for effective day-to-day delivery.

• Type, format and draft routine correspondence and documentation
• Screen calls and visitors and respond to or route routine enquiries
• Enter, retrieve, structure and update information from office and online sources
• Maintain office files and reference systems under standard procedures
• Initiate and track administrative transactions in financial, travel and human-resources systems
• Coordinate meeting, workshop and event logistics
• Arrange transport, accommodation and documents for travel
• Maintain office supplies and coordinate equipment upkeep

• High school diploma with three years of relevant experience, or a Bachelor's degree in Business Administration or a related field with one year of relevant professional experience
• Fluency in Spanish, oral and written

• Prior work with international humanitarian, non-governmental or government organisations in a multicultural setting

• Administrative Support
• Correspondence Drafting
• Data Management
• Records Management
• Travel Coordination
• Meeting Coordination
• Office Administration
• Document Control

• Microsoft Office
• Word
• Excel
• PowerPoint
• Email
• Outlook

• Special short-term graded appointment until 31 December 2026; renewable
• Available only to local citizens or foreign residents with the right to work in the country