Administrative Assistant (Climate Mobility)

Provides administrative, clerical and logistical support to IOM’s Climate Mobility Unit in Fiji. The assistant prepares correspondence and documents, maintains records and data, processes routine finance, travel and human-resources transactions, and organizes meetings and travel arrangements so the unit and regional offices can deliver climate-mobility activities efficiently across the South Pacific.

• Draft and format correspondence, reports, presentations, publications and other documents
• Receive and direct calls and visitors and respond to routine enquiries
• Enter, retrieve, compile and update information from office and online sources
• Maintain office files and reference systems
• Process and track routine financial, travel and human-resources transactions
• Arrange rooms, equipment and materials for meetings, workshops and events
• Organize transportation, accommodation and documentation for travel
• Monitor office supplies and support equipment maintenance

• Fiji nationals only
• High school diploma with three years of relevant experience, or a bachelor’s degree in business administration or a related field with one year of relevant professional experience
• Fluency in English, oral and written

• Prior experience with international humanitarian organizations, non-governmental or government institutions in a multicultural setting

• Administrative Support
• Document Preparation
• Records Management
• Data Entry
• Financial Administration
• Travel Coordination
• Event Coordination
• Office Administration
• Logistics Coordination
• Customer Service

• Microsoft Office
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• SharePoint

• Applications are open to Fiji nationals only
• Appointment is subject to funding confirmation
• The selection process may be used for similar positions and recommended candidates may remain eligible for 24 months