Administrative Assistant

Provide front-desk, clerical and office-management support for UNFPA in Suva. The assistant receives visitors, manages records and meetings, coordinates events and visas, monitors facilities and supplies, processes supplier payments and ERP requisitions, and supports assets and office sustainability reporting.

• Welcome visitors, manage inquiries and operate the telephone switchboard
• Route correspondence and maintain physical and electronic filing
• Prepare meeting minutes and provide general clerical support
• Coordinate workshops, meetings, visas and office logistics
• Monitor facilities, maintenance needs and office supplies
• Procure maintenance goods and manage supplier records and invoices
• Initiate requisitions and supplier registration in Quantum
• Support asset certification, inventory and greenhouse-gas reporting

• Five years of administration, office-management or clerical-support experience
• Basic Microsoft Word, Excel and PowerPoint proficiency
• English
• Strong organisation, communication and confidential-document handling

• UN Volunteer assignment