Administrative Assistant, Human Identification

Provides administrative, procurement, financial and logistical support to UNFPA’s human-identification programme. The assistant manages consultant contracts and payments, organises purchases, travel and events, maintains inventories and records, and supports audits and financial reconciliations through corporate systems.

Department: Human Identification Programme

• Draft terms of reference and manage documentation for individual consultant contracts
• Track consultant deliverables, reports and payments
• Support procurement from specifications and market research through award and purchase orders
• Manage asset donation, custody, inspection and inventory documentation
• Create financial requisitions in Quantum
• Organise meetings, events, accommodation, catering and venue services
• Arrange field travel, security clearance, allowances and expense settlement
• Support spot checks, audits and implementation of audit recommendations

• Completed basic education
• At least three years of administrative and financial project-support experience
• Experience preparing expense reports and financial reconciliations
• Experience organising national events, travel, accommodation and services
• Knowledge of international-organisation travel systems and procedures
• Proficiency with Microsoft Office, budget applications, ERP systems and Google Workspace
• Fluency in spoken and written Spanish
• Advanced English
• Mexican citizenship or valid immigration and work permission

• Exclusive full-time engagement incompatible with other paid employment
• Occasional travel within Mexico is required
• The contractor is responsible for direct payment of applicable taxes
• The selected candidate must sign a confidentiality undertaking