Administrative and Finance Assistant

Runs UNFPA Bihar State Office administration and finance, coordinating events, procurement, assets, transport, vendors, HR and IT while processing payments, reconciling cash, monitoring budgets, reporting expenditure, supporting programme workplans and grants, conducting partner spot checks and following audit actions.

Department: Bihar State Office

• Coordinate workshops, meetings, procurement, office transport and common premises
• Maintain asset inventory and support human-resources and IT administration
• Create vendors and facilitate approvals and purchase orders
• Process payments, vouchers and travel-expense settlements
• Reconcile petty cash and monitor state-office expenditure ceilings
• Prepare analytical financial and programme expenditure reports
• Enter programme transactions and extract budget reports from Quantum
• Conduct partner spot checks, support audits and monitor corrective actions

• Completed secondary education
• At least five years of relevant experience with secondary education, or two years with a bachelor’s degree
• Experience in accounting, administrative services or procurement
• Fluent written and spoken English

• One-year renewable fixed-term post in Patna
• The selection may create a roster for similar UNFPA India office roles