Senior Administrative Associate

Coordinates complex administrative support in IOM Islamabad, managing confidential correspondence, calendars, meetings, documentation and divisional transactions while guiding staff and maintaining tracking systems that keep human resources, procurement, finance and logistics actions timely and accurate.

• Manage complex and confidential correspondence and documentation
• Guide staff on administrative requirements, intent and deadlines
• Coordinate calendars, appointments, duty travel and visitors
• Organise meetings, agendas, minutes and follow-up actions
• Coordinate office-support staff and divisional deadlines
• Maintain procedures and tracking systems for correspondence and work progress
• Prepare briefing materials and review reports and correspondence
• Process HR, procurement, finance, accounting and logistics transactions

• Bachelor’s degree in business administration or a related field with four years of relevant experience, or high school diploma with six years
• Proficiency in Microsoft Office applications
• Thorough knowledge of human resources, finance, procurement, supply chain, ICT and general administration
• Knowledge of UN policies, procedures and administrative systems
• Experience managing complex correspondence and reporting requirements
• Experience coordinating management actions and governance processes
• Fluency in English

• Experience in a multicultural humanitarian, government or non-governmental organisation
• Experience with Microsoft SharePoint document management and information-sharing platforms

• Administrative Coordination
• Executive Support
• Correspondence Management
• Document Control
• Meeting Administration
• Transaction Processing
• Workflow Monitoring
• Briefing Preparation
• Staff Coordination

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft SharePoint

• Appointment is subject to funding, medical fitness and security clearances
• Selection may fill similar posts and retain recommended candidates for 24 months