Administrative Officer

Supports the Deputy Director General for Operations with administration, coordination, analysis and quality control. The officer manages priorities, briefing materials, follow-up actions, reporting, travel and records so the executive office operates coherently and efficiently.

Department: Office of the Deputy Director General for Operations

• Manage scheduling priorities, calendars, meetings and administrative follow-up for the Deputy Director General
• Coordinate briefing packages, background notes and inputs for missions, events and senior engagements
• Track actions from meetings and governance bodies and identify delays, risks and solutions
• Support planning, monitoring, reporting, dashboards and research for Operations Pillar priorities
• Quality-assure correspondence and coordinate administrative actions across human resources, finance, procurement, contracts and logistics
• Arrange travel and logistics in compliance with organizational policies
• Maintain filing, records and knowledge-sharing systems and improve office workflows

• Master’s degree in social sciences, political science, public administration, management, international relations or a related field with two years of experience, or bachelor’s degree with four years of experience
• Relevant administrative or coordination experience in an international, governmental or non-governmental organization
• Proficiency with Microsoft Office applications
• Fluency in written and spoken English
• Open only to internal and internal-equivalent candidates in IOM’s competitive mobility exercise

• Fixed-term appointment for one year with possible extension
• Internationally recruited professional staff are required to be mobile
• Recommended candidates remain eligible for similar appointments for 24 months