Senior Management Office Assistant

WHO seeks a Senior Management Office Assistant in Bissau to support country-office management and programme operations. The assistant will manage correspondence and records, monitor workplans, budgets and financial documents, arrange missions and meetings, support evaluations and contracts, manage procurement requests and performance indicators, prepare travel and briefing materials, coordinate...

• Review and route correspondence and maintain tracking tools
• Maintain electronic filing systems and office procedures
• Monitor workplan implementation, budgets, income and expenditure
• Support missions, evaluations, contracts and procurement requests
• Develop and report programme performance indicators
• Coordinate meeting, seminar and workshop administration
• Prepare travel requests, reservations, files and briefing materials

• High school diploma and training in administration and office automation
• At least eight years of experience in a recognised public or private institution
• Expert knowledge of Portuguese

• Bac +2 in Administration and Office Automation
• Experience with WHO or another UN agency and ERP-like systems
• Intermediate knowledge of English or French

• Office management
• Budget monitoring
• Travel coordination
• Records management
• Correspondence management
• Programme support

• ERP systems
• Oracle-based systems

• Fixed-term WHO appointment for two years