Staff Assistant (Project and Office Coordination)New

Supports NATO SHAPE’s Operations Directorate in implementing the Maven Smart System through project coordination, workforce onboarding and office administration. The post organises meetings, travel, events and operational services, connecting internal and external stakeholders so the Maven Smart System and Strategic Warfighting Readiness Dashboard work can be delivered effectively.

• Facilitate collaboration among Maven Smart System stakeholders within SHAPE and across NATO
• Manage workforce in-processing and orientation in line with NATO security regulations
• Schedule appointments, meetings and travel arrangements across time zones
• Maintain office supplies, equipment and day-to-day operations
• Arrange task-force travel itineraries, accommodation and required paperwork
• Organise meetings, conferences, catering and printed materials
• Undertake divisional security and financial tasks as required

• Secondary education with basic training in management information systems, accounting, economics, finance, business administration, public administration, operations research, project management or a related discipline
• Two years of relevant experience
• Proven stakeholder-coordination experience supporting timely project milestone delivery and compliance
• English SLP 3333 proficiency
• Nationality of one of the 32 NATO member states

• Understanding of NATO HQ or SHAPE command structures or a similar international or military environment

• Project Coordination
• Stakeholder Coordination
• Office Administration
• Travel Coordination
• Event Management
• Workforce Onboarding
• Meeting Management
• Security Compliance
• Financial Administration

• TT+
• EDMS
• NIP
• SharePoint

• May undertake TDY assignments within or outside NATO boundaries
• Appointment requires NATO security clearance and a medical certificate
• Apply through the NATO Talent Acquisition Platform