Project Administration and Finance Assistant

Provides project administration and financial-management support for FAO's sustainable small-scale fisheries project in the Philippines. The assistant maintains financial records, supports procurement, payments, staffing documentation and budget monitoring, and coordinates operational arrangements with government, non-government counterparts and fisherfolk organisations to keep project activities and reporting on track.

• Maintain accurate project financial records and prepare quarterly and annual reports
• Prepare and update the procurement plan, documents and quotation processes
• Support training, workshops and distributions with project counterparts and fisherfolk organisations
• Process requisitions, travel requests and operational cash-advance and petty-cash payments
• Maintain budget-monitoring systems and submit data for Budget Monitoring Reports
• Train project support staff to use GRMS and FPMIS
• Maintain administrative files, project inventory and human-resources documentation
• Update procurement, delivery and distribution schedules with the National Project Coordinator

• University degree in administration, finance or a related field
• At least 5 years of relevant experience in project administration or operations
• Working knowledge of English
• Philippine nationality

• Project administration
• Financial recordkeeping
• Budget monitoring
• Procurement support
• Payment processing
• Inventory management
• Operations coordination
• Financial reporting

• GRMS
• FPMIS
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

• Supports the GCP/GLO/1301/SWE project on sustainable small-scale fisheries