Office Assistant

Provides routine administrative and office support to the UN Food Systems Coordination Hub, helping the unit operate smoothly and efficiently. The role manages correspondence, information and files; tracks administrative transactions; supports meetings and travel; and maintains practical office services that enable coordination with colleagues and external contacts.

• Draft routine correspondence and compile reports, presentations and documentation
• Manage calls, visitors, emails and routine enquiries for the work unit
• Enter, retrieve and update office information and records from multiple sources
• Track administrative transactions in financial, travel and human-resources systems
• Support meetings, events, travel logistics, office supplies and equipment maintenance

• Secondary school education
• Two years of relevant experience in office support work
• Working knowledge of English
• Must be locally eligible to work and reside within commuting distance of the duty station

• Experience supporting front-office settings
• Experience with travel management and high-level meetings
• Intermediate knowledge of another FAO language
• Advanced knowledge of Microsoft Excel

• Office Administration
• Document Management
• Administrative Transactions
• Travel Coordination
• Meeting Coordination
• Records Management
• Microsoft Office

• MS Office
• Internet