Office Assistant

Provides routine administrative and office support to the FAO Investment Centre Director’s office, preparing correspondence and records, processing transactions, coordinating meetings and travel, and maintaining supplies and equipment so the budget and HR unit runs efficiently.

• Draft and format routine correspondence, reports and presentations
• Handle telephone calls, visitors, email and routine enquiries
• Enter, retrieve and present information from office sources
• Maintain files, reference systems and signature records
• Initiate and track finance, travel and human-resources transactions
• Organise meetings, workshops and office facilities
• Arrange travel, transport, accommodation and documentation
• Maintain office supplies and equipment

• Secondary school education
• Minimum two years of relevant office-support experience
• Working knowledge of English at proficiency level C
• Knowledge of Microsoft Office, internet and office technology
• Italian nationality or an existing valid work visa or permit and residence within commuting distance of Rome

• Ability to plan recruitment, consultant-hiring and budget procedures
• Knowledge of human-resources policies and procedures
• Exposure to Letter of Agreement procedures and corporate administration

• Office Administration
• Correspondence Preparation
• Records Management
• Transaction Processing
• Meeting Coordination
• Travel Arrangements
• Data Entry
• Document Formatting

• Microsoft Office

• Locally recruited General Service position
• No international benefits are payable
• Appointment requires medical fitness, work authorisation and security clearances