Programme Management Assistant (Vendor Management and Invoices)

Supports the UNJSPF Office of Investment Management's Vendor Management and Invoices Team by processing procurement, vendor-registration and payment transactions. The assistant uses Umoja to track requisitions, purchase orders, invoices and service entries, coordinates approvals and vendor follow-up, and maintains budget, performance and transaction data to strengthen procurement operations.

• Process procurement requisitions, purchase orders, vendor registrations, invoices, payments and related administrative transactions
• Coordinate forms, supporting documentation, approvals and follow-up for procurement transactions in Umoja
• Log and match invoices to purchase orders and confirmation of received goods or services
• Liaise with organisational units and vendors to obtain clearances, resolve issues and complete administrative actions
• Monitor requests, transactions, expenditures and obligations and initiate follow-up on identified issues
• Prepare budget proposals, revised estimates and reports on budget revisions and expenditures
• Maintain electronic and paper files, internal databases, statistical tables and monitoring materials
• Provide guidance and training to new and junior staff

• High school diploma or equivalent
• At least 7 years of experience in programme or project administration, procurement support, finance, accounting, contract administration or a related area
• Fluency in English
• Applicants must be authorised to work for the United Nations in the duty station

• Experience processing and monitoring procurement or payment transactions through an enterprise resource planning system
• Experience using Umoja, SAP or another enterprise resource planning system

• Procurement Operations
• Vendor Management
• Invoice Processing
• Payment Processing
• Purchase Order Management
• Budget Monitoring
• Transaction Monitoring
• Data Analysis
• Financial Reporting
• Records Management

• Umoja
• SAP

• Temporary position available for 364 days
• Locally recruited applicants must be authorised to work in the duty station
• Further extension depends on the mandate and availability of funding
• Appointment requires compliance with OIM financial-disclosure and ethics policies