Operations Assistant (Administrative)

UN-Habitat’s Brazil Office seeks an Operations Assistant to support recruitment and personnel administration. The six-month Local ICA consultant assignment maintains HR records, tracks contracts and payroll documentation, improves workflows and supports compliance. It requires Portuguese fluency, working English and Brazil-based eligibility, with travel within Brazil possible when authorised.

• Maintain recruitment and personnel documentation in line with organisational procedures
• Support recruitment and selection processes including terms of reference, vacancy follow-up, interviews and candidate communication
• Maintain databases, trackers, dashboards and personnel records
• Track HR and administrative backlogs, leave, contracts and workforce availability
• Support contract administration, payroll documentation and process-improvement initiatives
• Maintain administrative files, project-risk records and key documentation

• Bachelor degree in Human Resources, People Management, Administration, Business Administration or a related field, or three additional years of relevant experience
• At least three years of experience in administrative support, recruitment and selection, human resources, database management, payroll support, contract administration or operational support in Brazil
• Experience managing administrative and documentation processes, internal controls, compliance and workflow monitoring
• Fluency in Portuguese and working knowledge of English
• Brazilian nationality or a permanent visa in Brazil

• Previous experience in the United Nations System
• Knowledge of automation and workflow-optimisation methodologies

• Recruitment Administration
• Personnel Administration
• Database Management
• Contract Administration
• Payroll Administration
• Records Management
• Process Optimisation

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook

• Contract type LICA, UNOPS with Cigna health insurance
• Remuneration determined under the applicable UNOPS Local ICA or UNDP salary scale
• Travel within Brazil may be required subject to project requirements and prior authorisation