Management Support Associate

Provides cross-functional management support to UNHCR’s Global Shared Services, coordinating finance, procurement, human resources and office administration, monitoring compliance and budgets, and preparing governance reports and process improvements for senior management.

• Coordinate recruitment logistics, staffing records, leave plans and performance-management follow-up
• Monitor budgets and expenditure and produce finance, human resources and management reports
• Prepare payment requests, travel claims and vendor payments and support financial closures and reconciliations
• Initiate procurement requests, liaise with vendors and monitor routine contracts and deliveries
• Maintain office supplies, equipment, inventory and administrative arrangements for travel, visas and permits
• Monitor compliance with financial policies, controls and risk-management requirements across GSS operations
• Support GSS leaders with cross-functional priorities, strategic planning and governance coordination
• Prepare standard operating procedures, briefings and dashboards and propose process and cost improvements

• Bachelor’s degree or equivalent with at least two years of relevant experience, or High School Diploma with at least three years of relevant experience
• Progressively responsible experience in administrative and management support across finance, human resources, procurement or general administration
• Experience applying organisational policies and administrative procedures while coordinating multiple support functions
• Practical financial transaction experience in an ERP environment
• Experience preparing budget and expenditure reports, reconciliations, cost estimates and audit-ready documentation
• Experience using an ERP supply module such as Oracle or SAP and proficiency with Excel and Visio
• English at B2 level or higher
• Legal presence in Hungary and authorisation to work there at recruitment

• Experience with the United Nations, an NGO or another international organisation
• Experience supporting operational risk management or compliance initiatives
• Experience with Workday and COMPASS
• Understanding of internal control frameworks such as delegation of authority and role provisioning
• Knowledge of IPSAS or IFRS and accrual-based accounting
• Ability to mentor or supervise support staff

• Budget Monitoring
• Financial Reporting
• Financial Reconciliation
• Procurement Support
• Human Resources Administration
• Office Administration
• Compliance Monitoring
• Risk Management
• Process Improvement
• Stakeholder Coordination
• Governance Reporting
• Staff Supervision

• ERP
• Oracle
• SAP
• Excel
• Visio
• Workday
• COMPASS
• IPSAS
• IFRS

• UNHCR does not facilitate recruitment visas
• Candidates selected from outside the duty station bear their relocation expenses
• Shortlisted candidates may be required to complete a test