Supply Associate

Supports UNHCR’s Global Shared Services supply order management by processing purchase requests, coordinating sourcing and contract transactions, maintaining auditable procurement records and providing supply-chain data that enables compliant, timely services for global operations.

• Process purchase requests and verify requisition documentation for completeness and compliance
• Coordinate with requesters to resolve documentation gaps and keep transactions moving
• Conduct secondary bidding exercises and document sourcing actions under existing contracts
• Register and amend contracts and link contractual records to purchase orders
• Prepare procurement plans, purchase orders, quotation requests and tender documentation
• Extract and analyse order, contract, logistics and procurement data for operational reporting
• Maintain complete auditable supply records and traceable supporting documentation
• Monitor supply-chain data quality, delivery progress and compliance with procurement procedures

• Bachelor’s degree or equivalent with at least two years of relevant experience, or High School Diploma with at least three years of relevant experience
• Relevant experience in procurement, supply chain management, logistics, order management or contract administration
• Experience using an ERP system such as Oracle, SAP or PeopleSoft
• Experience processing high volumes of transactions while maintaining quality and compliance
• Experience coordinating with multiple stakeholders and service requestors
• Working-level English
• Legal presence in Hungary and authorisation to work there at recruitment

• Training in UN procurement or logistics, such as IAPSO or UNPD

• Supply Chain Management
• Procurement
• Order Management
• Contract Administration
• Transaction Processing
• Sourcing
• Data Analysis
• Records Management
• Stakeholder Coordination
• Quality Assurance
• Customs Clearance

• Oracle
• SAP
• PeopleSoft

• UNHCR does not facilitate recruitment visas
• Candidates selected from outside the duty station bear their relocation expenses
• Shortlisted candidates may be required to complete a test